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FOIA Request

弗吉尼亚信息自由法案-权利和责任

tg反波胆足球平台社区学院(VHCC)在弗吉尼亚信息自由法案下的请求者权利和责任

 

弗吉尼亚信息自由法案(FOIA),位于§2.2-3700 et seq. of the Code of Virginia, 保障联邦公民和媒体代表能够查阅公共机构持有的公共记录, public officials, and public employees.

 

A public record is any writing or recording — regardless of whether it is a paper record, an electronic file, 录音:录音或录像, 或任何其他格式-准备或拥有的, 或由公共机构或其官员拥有的, employees, 或代理公共事务的交易.  所有的公共记录都应该是公开的, 只有在特定情况下才可以保留, 法定豁免适用.

 

《tg反波胆足球平台》的政策指出,《tg反波胆足球平台》的目的是提高所有人对政府活动的认识. In furthering this policy, 《tg反波胆足球平台》要求自由地解释法律, in favor of access, and that any exemption allowing public records to be withheld must be interpreted narrowly.

Your FOIA Rights

  • You have the right to request to inspect or receive copies of public records, or both.

·       You have the right to request that any charges for the requested records be estimated in advance.  公共机构必须以书面通知请求人,公共机构可收取合理的费用,但不得超过查阅资料所产生的实际成本, duplicating, supplying, 或者搜索所请求的记录,并询问请求者是否希望在提供所请求的记录之前请求成本估算.

  • 如果你认为你的《tg反波胆足球平台》权利被侵犯了, you may file a petition in district or circuit court to compel compliance with FOIA. Alternatively, you may contact the FOIA Council for a nonbinding advisory opinion.

 

Making a Request for records from tg反波胆足球平台社区学院

 

  • 你可以索取美国的记录.S. 邮件,电子邮件,亲自,或通过电话.  《tg反波胆足球平台》并不要求你的请求必须是书面的, nor do you need to specifically state that you are requesting records under FOIA.

 

o从实际的角度来看, it may be helpful to both you and the person receiving your request to put your request in writing.  这允许您创建请求的记录.  It also gives us a clear statement of what records you are requesting, 这样就不会对口头请求产生误解.  However, we cannot refuse to respond to your FOIA request if you elect to not put it in writing.

 

  • Your request must identify the records you are seeking with “reasonable specificity.“这是一个常识性的标准.  It does not refer to or limit the volume or number of records that you are requesting; instead, it requires that you be specific enough so that we can identify and locate the records that you are seeking.
  • 您的请求必须要求提供现有的记录或文件.  《tg反波胆足球平台》赋予你查阅或复制的权利 records; it does not apply to a situation where you are asking general questions about the work of VHCC, 也不要求VHCC创建一个不存在的记录.
  • You may choose to receive electronic records in any format used by VHCC in the regular course of business.

o   For example, 如果您要求保存在Excel数据库中的记录, 您可以选择以电子方式接收这些记录, 通过电子邮件或电脑磁盘, 或者收到这些记录的打印副本.

 

  • 如果我们对您的要求有疑问, please cooperate with staff’s efforts to clarify the type of records that you are seeking, or to attempt to reach a reasonable agreement about a response to a large request.  根据《tg反波胆足球平台》提出要求并不是一个对抗的过程, but we may need to discuss your request with you to ensure that we understand what records you are seeking.

 

向tg反波胆足球平台社区学院索取记录, 你可以直接向克里斯汀·菲尔兹提出请求. 克里斯汀·菲尔兹的电话是P.O. 弗吉尼亚州阿宾顿828号信箱24212或电话276-739-2426. Email FOIA requests to:  foiarequest@consideracao.com.  您也可以与她联系,询问有关从tg反波胆足球平台社区学院索取记录的问题. 

 

In addition, 信息自由咨询委员会(Freedom of Information Advisory Council)随时为您解答有关《tg反波胆足球平台》如何运作的任何问题. 该委员会是在州政府立法部门设立的,负责就《tg反波胆足球平台》的运作和应用发表意见, 出版教育资料, 并提供有关《tg反波胆足球平台》的培训.  However, 请注意,本局并非档案储存库,亦不代表其他公共机构处理档案申请, 该委员会也不是一个调查或执法机构.  可通过电子邮件foiacouncil@dls与理事会联系.virginia.gov, or by phone at (804) 698-1810 or toll-free at 1 (866) 448-4100.

VHCC回应您请求的责任

  • VHCC must respond to your request within five working days of receiving it.  “第一天”是指收到您的请求后的第一天.  五天的假期不包括周末或节假日.  五天假期不包括周末, holidays, 或其他VHCC停止营业的日子.

 

·       The reason behind your request for public records from VHCC is irrelevant, and you do not have to state why you want the records before we respond to your request.  Nevertheless, FOIA allows VHCC to require you to provide your name and legal address.  如果您不是弗吉尼亚州公民或在弗吉尼亚州流通的媒体代表,《tg反波胆足球平台》还允许VHCC拒绝您索取公共记录的请求.

 

·《tg反波胆足球平台》要求VHCC在5天内对您的请求作出以下回复之一:

 

1)     We provide you with the records that you have requested in their entirety.

我们保留了你所要求的所有记录, because all of the records are subject to a specific statutory exemption. If all of the records are being withheld, we must send you a response in writing.  书面文件必须指明被扣留记录的数量和主题并说明《tg反波胆足球平台》中允许我们扣留记录的具体条款.

3)     We provide some of the records that you have requested but withhold other records. We cannot withhold an entire record if only a portion of it is subject to an exemption.  In that instance, 我们可以编辑可能被扣留的记录部分,并必须向您提供记录的其余部分.  Again, 我们必须以书面形式确认, 扣留部分的数量和主题,并说明《tg反波胆足球平台》中允许扣留部分请求记录的具体部分.

4)我们以书面通知你所要求的记录找不到或不存在(我们没有你想要的记录). However, 如果我们知道另一个公共机构有被请求的记录, we must include contact information for the other public body in our response to you.

5)     If it is practically impossible for VHCC to respond to your request within the five-day period, 我们必须以书面形式说明这一点, 解释导致反应不可能发生的条件. This will allow us seven additional working days to respond to your request, 给我们总共12个工作日来回应您的请求.  In the case of criminal investigative files requested pursuant to § 2.2-3706.1 of the Code of Virginia, we are allowed an additional 60 working days to respond to your request, 给我们总共65个工作日来回应您的请求.

  • 如果你需要大量的记录, 我们觉得我们无法在12个工作日内将记录提供给你而不影响我们的其他组织职责, we may petition the court for additional time to respond to your request.  However, 《tg反波胆足球平台》要求我们在向法院申请更多时间之前,尽合理努力与您就制作或记录达成协议.

Costs

  • A public body may make reasonable charges not to exceed its actual cost incurred in accessing, duplicating, supplying, 或搜索所要求的记录,并应尽一切合理努力以尽可能低的成本提供所要求的记录. 任何公共机构不得强加任何额外的, intermediary, 或盈余费用或开支,以收回与建立或维持记录或处理公共机构的一般业务有关的一般成本. Any duplicating fee charged by a public body shall not exceed the actual cost of duplication. 在进行记录搜索之前, 公共机构应书面通知请求人,公共机构可收取不超过其查阅所发生的实际费用的合理费用, duplicating, supplying, 或查找所要求的记录,并询问请求人是否愿意按照第§F款的规定在提供所要求的记录之前要求预估费用 2.2-3704 of the Code of Virginia.
  • 您可能需要向VHCC支付您要求的记录费用.  FOIA allows us to charge for the actual costs of responding to FOIA requests.  这将包括员工花在搜索上的时间, reviewing, copying, scanning, 并修改要求的记录, copying costs, or any other costs directly related to supplying the requested records.  它不包括一般管理费用.

·       If we estimate that it will cost more than $200 to respond to your request, 我们可能要求你付定金, 不超过预估的金额, 在继续你的请求之前.  我们必须对您的请求作出回应的五天不包括从我们要求存款到您作出回应之间的时间.

·       You may request that we estimate in advance the charges for supplying the records that you have requested.  这将使您预先了解任何成本,或使您有机会修改您的请求,以尝试降低估计成本. 我们必须对您的请求作出回应的五天不包括从我们向您发送预估到您作出回应之间的时间.  If you do not respond within 30 days, then your request will be deemed to be withdrawn.

  • If you owe us money from a previous FOIA request that has remained unpaid for more than 30 days, VHCC may require payment of the past-due bill before it will respond to your new FOIA request.

Policy Regarding Fees

It is VHCC’s policy to charge for the actual costs of responding to FOIA requests.  我们按员工搜索的时间收费, reviewing, copying, scanning, 并修改要求的记录, copying costs, or any other costs directly related to supplying the requested records.

 

如果未成年学生的父母或法定监护人或年满18岁的学生要求提供学业记录,则根据《tg反波胆足球平台》(FERPA), VHCC不收取提供学业记录的费用, 或回复《tg反波胆足球平台》要求的第一个小时.

 

Copying costs shall be assessed on public records that are printed, 但不包括电子提供的公共记录.

 

公众档案的收费如下:

 

o纸质原件的纸质副本(B&W)                      $.25/page

o          Larger than legal size paper copies                 $1.00/page

o视频、CD、DVD等.                                       Cost of reproduction

o          Staff time at full-time hourly rate (average)       $25.00/hour

           

VHCC also may charge for the actual cost of the medium by which the information is provided (e.g.光盘、DVD、闪存等.),如果该媒介是由请求者所要求的, 如果邮寄所需记录的实际费用高于标准大小的统一收费信封的费用,则按实际费用计算.

 

VHCC将把我们在估计提供所请求记录的成本时产生的任何成本用于申请人支付的总成本.

Types of records

The following is a general description of the types of records held by VHCC:

·应付账款和应收账款

·       Accreditation

·录取与招生

·学院报告和会议记录

·       Capital Project

·VHCC签订的合同记录

·应急行动计划

·       Financial

·       Inventory

·停车/运输

·       Personnel records concerning employees and officials of VHCC

·       Procurement

·       Risk Management

·往届和在读学生的学习成绩

·工人赔偿

 

如果您不确定___________是否有您所寻找的记录, 请直接与《tg反波胆足球平台》官员联系.

Commonly used exemptions

《tg反波胆足球平台》允许任何公共机构不公开披露某些记录,VHCC通常不公开记录,但有以下豁免:

 

  • Personnel records (§ 2.2-3705.弗吉尼亚法典第1(1)条)
  • 受律师-当事人保密特权约束的记录(第2条).2-3705.1(2))或律师工作产品(§2).2-3705.1 (3))
  • 供应商专有信息(§2).2-3705.1 (6))
  • Records relating to the negotiation and award of a contract, prior to a contract being awarded (§ 2.2-3705.1 (12))
  • Scholastic records (Va. Code § 2.2-3705.4(1))

关于使用豁免的政策

VHCC将援引人事和学业记录豁免来保护其员工和学生的隐私. VHCC将援引合同谈判豁免条款,以保护VHCC的议价地位和谈判策略.

 

Updated July 11, 2023

 
 

 

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